Event Requests

Who are you?

We'll use this to follow up on your request.

Before you start — what you'll need

Who should use this form: SDSCPA teachers, staff, and student leaders planning any school event that uses a shared space or school resources.
Have ready: event date(s), expected start and end times, location name, approximate attendance (if public), and any compliance documents (food approval, ASB forms).
Approval timeline: the events office reviews requests within 10 school days.
Your private link: after submitting, check your email for the secure link used to track, edit, or cancel your request.
Questions? Contact the events office before submitting if you're unsure whether this is the right form for your event.

Full name * Contact email address * Requester role *

What's the event?

Tell us about the event you're planning.

Event title *

Event description *

Briefly describe what the event is and who it's for (2–4 sentences). This will be visible publicly on the calendar.

Organization, department, class, or club *

Enter your department, class, or club name. For individual teacher events, use your department name.

Is your organization/club ASB affiliated? *

Not sure? Select No. An ASB-affiliated club is one formally approved through student government. Running a class or department event? Select "No."

Type of event *

Instructional periods affected *

Select all that apply, or None.

This event will have an audience

When is it?

Set the date, time, and any recurrence.

Schedule type *

Start date *

Start time * End time *

Repeat

Repeats

I will need the space before or after my event to strike and set up.

Running notes (optional)

These notes stay with you as you move through the remaining steps.

Where is it?

Choose a location and any spaces or equipment you need.

Requested facility or location *

Field trip request

Field trips normally require 6-8 weeks of lead time. Dates and times are collected on the previous screen.

Have you picked up the field trip packet? * Faculty advisor last name * Faculty advisor or staff email address * Primary contact phone number * Destination and location type * Trip category *

Field trip type *

Select all that apply.

Instructional periods affected *

Select all that apply, or None.

Student list *

Upload a spreadsheet with Last, First, Student ID, and Grade, or provide a school-accessible Google Sheet link below.

Google Sheet link

Funding source * Budget string * I understand that submitting this request does not guarantee bus or other transportation availability. *

Services & compliance

Tell us about services needed and compliance items.

Services requested *

(required — select all that apply, or "None" if no additional services are needed)

Loading services…

Will any food be sold, provided or served? *

Where can families and students find official event information?

Use official club or school accounts, not personal profiles. This information may be visible publicly.

Will any students need to leave another class early to participate in or set up this event? *

Select Yes if students will miss any instructional time. Requests involving instructional time require additional approval.

Production setup support

Tell us whether you need Production Office help with event setup.

Production setup support *

I will need to request production stock items for my event. *

Inventory requests for stock items are handled and approved separately from the overall event request.

Review & submit

Check your details before submitting. Go back to fix anything.

If anything looks wrong, use the Back button to edit it.

Submit an Event Request

Who are you?

What's the event?

When is it?

Where is it?

Services & compliance

Production setup support

Review & submit

Request Submitted!